Crewing Coordinator – Maternity Leave Contract


Name: Brett Hawkins

Phone: 02 9316 6771


Location: Botany, New South Wales

Part of the NEP worldwide network, NEP Live Events is a leading video technology provider for concert touring, festivals, live events, television, and corporate events industries in the Asia Pacific region with divisions in Sydney, Melbourne, Perth, and Auckland.

Comprising of Big Picture Australia/New Zealand and Creative Technology Australia, both leaders in the provision of video production services, NEP Live Events aims to provide our clients with superior technical solutions and unsurpassed quality.

Big Picture delivers a wide variety of projects, including concert touring, music festivals, film & television projects, corporate events, virtual production and various broadcasts across a wide range of live events. To provide the latest in video production technology on a wide variety of projects, we house an impressive and varied inventory of LED Screens, Projectors, Video Switchers, Media Servers, Portable Production Systems and Cameras. 


We are seeking an experienced Crewing Coordinator to work in our Sydney office, managing crew requirements for our projects locally, state-wide, and nationally on a 9–12-month contract. The ideal applicant will have experience in scheduling technical teams and coordinating related administration within the Live Events or Broadcast industry.

Working alongside our Account and Project Managers, you will be responsible for the rostering of crew and allocation of resources across our projects. Duties also include compiling and distributing rosters, approving timesheets and leave requests, preparing call sheets and project documentation, including WHS documents as well as booking flights and accommodation. 

This position requires someone who has a keen eye for detail, great communication skills, a pleasant personality, and the ability to provide excellent service daily. Big Picture values employees who work to improve efficiencies in the business and welcome suggestions you have based on your experience and knowledge.



  • Act as a central point of contact between Account & Project Managers, full time, and casual technical staff with regards to scheduling crew requirements on our projects.
  • Sourcing and booking crew Australia wide, including the negotiation of rates, expenses and monitoring working hours and schedules.
  • Create, accurately maintain, and communicate rosters, travel schedules and call sheets.
  • Interpret and filter information provided by the account management team, administration, and operational teams, our clients, venue personnel and suppliers.
  • Maintain productive relationships with the account and project management team, technical crew and suppliers.
  • Develop and maintain relationships with a network of freelance, casual and contractor crew.
  • Proactively identify areas of concern, issues, and oversights, rectifying or negotiating alternate arrangements with all parties involved.
  • Source and recruit technical personnel, including pay negotiation.
  • Ensure the personnel rostered are appropriately suited to the tasks required.
  • Check and approve timesheets as per the company schedule.
  • Assist in the creation and communication of Work Health and Safety procedures.


  • HSC or equivalent completed school certificate
  • Minimum of 2 years of work experience in a Crew and Logistics coordination role.
  • Excellent working knowledge of technical events industry WHS regulations and standards.
  • Strong written and oral communications skills.
  • Exemplary time management skills with the ability to work to strict deadlines, managing multiple tasks and priorities.
  • High level of problem-solving skills.
  • Proficient in Microsoft Excel, Outlook & Word
  • Experience using R2, or similar scheduling software a bonus.

Industry based training will be provided to further enhance and develop skills where required.

If you are excited by the prospects this position offers, please send your resume and introduction letter to

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