Office Administrator

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Name: Brett Hawkins

Phone: 02 9316 6771

Email: oz@bigpicture.com

Location: Botany, NSW

Part of the NEP worldwide network, NEP Live Events is a leading video technology provider for concert touring, festivals, live events, television, and corporate events industries in the Asia Pacific region with divisions in Sydney, Melbourne, Perth, and Auckland.

Comprising of Big Picture Australia/New Zealand and Creative Technology Australia, both leaders in the provision of video production services, NEP Live Events aims to provide our clients with superior technical solutions and unsurpassed quality.

Big Picture delivers a wide variety of projects, including concert touring, music festivals, film & television projects, corporate events, virtual production and various broadcasts across a wide range of live events. To provide the latest in video production technology on a wide variety of projects, we house an impressive and varied inventory of LED Screens, Projectors, Video Switchers, Media Servers, Portable Production Systems and Cameras. 

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We have a vibrant team of employees and are looking to expand our team with an Office Administrator. Initially, you will be the first point of contact for our business; answering phones, greeting guests and undertaking general administrative tasks, however, this role will familiarise the successful applicant with tasks involved in the successful delivery of video production on events. This role is viewed as being a step to becoming part of our production administration team.

Excellent communication skills and a personable, approachable personality is essential in this role, as is an eye for detail and the ability to multi-task in fast paced business. The role requires close working relationships with our management and operations teams to ensure the objectives of the business can be met, while ensuring day-to day office activities run efficiently.

RESPONSIBILITIES

  • Answering incoming calls and directing as required
  • Ordering of office supplies, amenities, event consumables and uniforms
  • Coordinate accreditations, staff training and licensing
  • Book travel arrangements as required
  • Ensuring all meeting and staff break areas are kept clean, tidy and stocked
  • Assist in the organisation of company events and meetings
  • Perform ad-hoc administration and project-based tasks, supporting the office team
  • Organise meetings and manage follow-up actions
  • Organise couriers, collect and deliver incoming/outgoing mail

ESSENTIAL CRITERIA:

  • Self-motivated and well organised
  • Strong customer service skills
  • Proficient in MS Office 365 and general IT systems
  • Respectable verbal and written communication skills
  • Must be reliable
  • Well presented
  • Flexible attitude towards work hours
  • Willingness to learn and to look for leadership and guidance

Industry based training will also be provided for the provision of further licences and accreditations where required.

If you are excited by the prospects this position offers, please send your resume and introduction letter to oz@bigpicture.com

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